Policies & Statements

Section 172 Statement

The Jockey Club operates under Royal Charter with a mandate to consider and promote the wider interests of the sport of horseracing and a number of adjacent activities such as thoroughbred breeding. This Royal Charter was renewed and updated in 2017 to reflect the Club’s status and role in the sport, as well as the critical responsibilities that it now fulfils as the sport’s largest commercial operator. This follows the transfer of regulatory and governance powers to the British Horseracing Authority in the early 2000s.

The success of The Jockey Club, and therefore the extent to which The Board of Stewards (referred to hereafter as ‘The Board’) have discharged their duties to The Jockey Club, is measured against the above mandate. It is only with a successful commercial operating model that the Jockey Club can continue to function effectively and all stakeholder interests are considered in making key decisions around this.

Section 172 of the Companies Act 2006 requires Directors, in the case of the Jockey Club the Board (and by delegation the Executive Management team), to take into consideration the interests of stakeholders and other matters in their decision making. The Board has regard to the interests of the Group’s employees, customers, suppliers and other stakeholders, the impact of its activities on the community, the environment and the Group’s reputation for good business conduct. In this context, acting in good faith and fairly, the Board considers what is most likely to promote the success of the Jockey Club for its members and in accordance with its Charter, in the long term.

We explain in this annual report, and below, how the Board engages with stakeholders.

• Relations with key stakeholders such as employees, shareholders and suppliers are considered in more detail below.
• The Board is fully aware of its responsibilities to promote the success of the Group in accordance with section 172 of the Companies Act 2006.
• The nature of the Jockey Club’s Royal Charter, and the way that the Board has discharged its duties in this regard, is considered to be consistent with the underlying objectives of Section 172: to operate in line with good corporate practice. More formally, Section 172 is now to be included as a specific consideration when making key decisions at Board and Executives meetings. Legal Counsel and the Company Secretary provide support to the Stewards and Executives to help ensure that sufficient consideration is given to issues relating to the matters set out in s172(1)(a)-(f).
• The Board regularly reviews the Jockey Club’s principal stakeholders and how it engages with them. This is achieved through information provided by the Executive team and also, within the Racing industry, by direct engagement with stakeholders themselves.
• We aim to work responsibly with our stakeholders, including suppliers. The Board continues to have a diligent adoption policy for statutory measures which most recently have included anti-corruption and anti-bribery, equal opportunities and whistleblowing policies, the Corporate Criminal Offences Act and IR35.

Approach to engagement with stakeholders

• The Jockey Club is able to take a long term view and this approach is reflected also in the engagement with the various stakeholders expected to be impacted by the Board’s decisions. As part of this, the Board maintains an ethos of being held to the highest possible standards of corporate conduct.
• The Board is in regular communication with all key racing stakeholders (e.g. RCA, BHA, The Horsemen’s Group) to gauge potential views and reactions to important decisions made that impact across the industry. The Jockey Club also engages with a range of stakeholders, including, but not limited to, employees, sponsors, residents in areas where Jockey Club racecourses operate, suppliers, media and commercial partners.
• The Board engages with all of the above stakeholders either directly or through the Jockey Club’s various management teams, at formal industry and other events, on racedays at JCR courses and elsewhere and through various industry forums.
• There are Employee Days, ‘Town Hall’ sessions and team meetings across the company which inform, celebrate success and allow employees to voice any suggestions or challenges they may have. In addition, we have entered into a partnership with Culture Amp, the market leading Engagement Platform, enabling us to regularly measure our colleague engagement and take action on the results. We have also set up a Business Involvement Group, with representatives from all areas of the business, focusing on two way communication and collaboration. The Board and management also engage regularly with suppliers, media partners and sponsors, as well as taking feedback from customers. In addition, the Board and management foster strong relationships across all our locations with both Local Authorities, including individual councillors, and the local community in general via trade bodies, community groups and other relevant forums. We do this with a strong commitment to ensure that racing is truly a sport for everyone.
• A Board effectiveness review was completed during the year which included an appraisal of the Board’s responsibilities under Section 172, identification and implementation of improvements on how the Board operates, and to ensure it continues to promote the success of The Jockey Club and engage with stakeholders in the best possible way.

Key Board Decisions

During the year, the Board made a number of key decisions which are considered to be in the interests of the overall success of the Group and the wider sport. These decisions have impacts on certain stakeholder groups that have, to the extent considered appropriate by the Board, been reflected in the decision making process.

Cheltenham Festival

The Cheltenham festival is a key driver of performance for the entity, both financially in terms of profit-generation and driving interest in the sport. During the year, we announced that the Cheltenham Festival would continue to be staged over four days after a six-month consultation with key stakeholders on whether to extend the Festival for a 5th day. The Board took this decision as it continues to prioritise the Jockey Club’s mission to act in the benefit for the long-term good of the sport.

Additionally, we announced a cap to ticket sales to 68,500 visitors on day 3 and 4 of the Cheltenham Festival, a decision which was made using key stakeholder feedback. This is after over 73,000 visitors attended the festival in 2022. Despite the financial implications of reducing attendance numbers, we recognise the importance of ensuring that the festival remains an attractive and enjoyable experience for the long-term. Both the capping of the ticket sales and the decision not to extend the Cheltenham Festival received a positive reaction throughout the racing industry.

Prize Money Executive Contribution

The level of Prize Money contribution we make into our race programme is one of the most material decisions that the Board takes in any year. This impacts on the competitiveness of our business in attracting the best runners at each level of racing to our racecourses, and provides direct and indirect financial support to owners, trainers, jockeys, horsemen and their own employees. We aim to strike a balance between ensuring our leading races and festivals maintain their global status and competitiveness in horse racing, while ensuring that we are supporting all levels of the ownership and breeding industry at both small and large racecourses.

Our decision on Prize Money contribution is traded off against other competing priorities for the company, such as investments into property infrastructure at our racecourses, which are required to maintain the highest level of sporting and customer experience and safety for racing participants and spectators alike.

Approval of 2023 Budget and Five Year Plan

In approving the Annual Group Budget and Five Year Plan, the Board (and the Finance Review Committee) carried out a detailed review of the various commercial drivers and sensitivities in the business, including forecast admissions and hospitality performance and developments in the betting industry which have had negative impacts on the business.

The Board also considered continued investment in our employees, awarding a business-wide wage increase and in signing off specific budgets for training, employee medical and other benefits and a Diversity & Inclusion programme.

The interests of racing stakeholders were also inherent in agreed investment in prize money (above) and other racecourse facilities.
The above considerations were given in the context of ensuring ongoing bank covenant compliance, commitments to the Group’s Defined Benefit Pension Scheme, investment in customer experience and continued capital expenditure.

Employee engagement

The Board considers it very important that colleagues are kept informed about both the financial performance of the Group, factors impacting the wider industry and more general employment related matters. Every business day an email is sent to all colleagues summarising the instances where companies within the Group have been mentioned in the media along with other important news events in both horseracing and the wider sport industry. Regular communications are sent to all colleagues updating them on new Group policies such as safeguarding or CCO compliance. There is also a regular ‘five in five’ communication sent to all colleagues covering noteworthy events, colleague achievements, and calls to action.

Colleague feedback is actively sought by management. The Board has sponsored the creation of a Business Involvement Group which has representatives from all areas of the group. The BIG Chair and/or Deputy Chair will attend the Executive Board meeting every quarter to update on actions and initiatives. The focus of the BIG is to improve two way communication throughout the group. Colleagues are routinely consulted regarding changes in their working environment and organisational changes. Consultations can be on a one to one basis, in a group and/or a combination of both (including via the BIG). We have also invested in a partnership with Culture Amp, the market leading Colleague Experience platform, enabling us to measure and take action on our colleagues’ engagement and feedback.

There are a number of regular communications meetings. We regularly hold virtual all colleague ‘Town Hall’ meetings to share and update on group activities. Group-wide Colleague Days are held every 18 months along with more regular senior management forums and regular regional update meetings. In addition, specialist functional areas meet on a regular basis such as the bi-annual Clerks of the Course meetings, the annual Head Groundpersons’ meeting, bi-annual marketing conferences, General Managers’ meetings and quarterly Health and Safety meetings.

We encourage the involvement of employees in the Group’s performance through a bonus scheme called Sharing in our Success. This is calculated and paid annually based on the financial performance of the Group compared to its annual budget target. In addition, a number of employees are eligible for a bonus scheme which is which linked to both individual KPIs and the financial performance of the Group. All colleagues have a performance review once a year, with regular check-ins throughout the year. This includes a review of KPIs/objectives which are aligned to the business and the setting of new KPIs/objectives for the next year. We hold a full awards ceremony at the Colleague Day – and are planning to focus on recognition in line with our values in 2023.

Whilst the group wide ‘Newmarket Induction’ has been disrupted by the pandemic, we plan to refocus on new joiner experience and on-boarding in 2023. We will maintain the Newmarket event, where colleagues attend a dinner, attend a tour of Newmarket racecourse, The National Stud and the Newmarket training grounds, and attend a presentation on The Jockey Club vision along with an overview of the business. Monthly Executive team meetings are held at our locations around the country and Directors and local colleagues have lunch together.

We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people. We are focused on increasing awareness of inclusive management practices across our Board, Members, Committees and teams at every level.

The Allies Programme as developed to become the Networks, and we have added a fifth network ‘race’ to our existing four (workability; mental health; working families and carers; and pride within) to encourage diversity and inclusion across the business. These all have senior sponsorship at Director level. We are proud to have signed the industry commitment to improve diversity and inclusion across the sport to ensure racing truly is a sport for everyone and to help the sport grow and thrive in the future.

At The Jockey Club, we’re committed to creating an inclusive place to work where everyone feels valued and rewarded fairly as part of one team. This is critical to our success and mission to create a thriving racing industry for the benefit of all.

Creating a diverse and inclusive environment leads to better outcomes for our customers and allows us to more effectively serve their needs. We understand the importance of embracing diversity not only within our workplace but also in the communities where we operate.

We take active steps to educate ourselves on the issues related to diversity, equality and inclusion so that we can continuously improve our practices and make positive change. By upholding these values, we demonstrate our commitment to creating a better future for everyone.

VIEW THE FULL REPORT

ABOUT THIS REPORT
Pay gaps are the difference in average hourly pay, when comparing different groups of people within an organisation. For example, the gender pay gap compares all women with all men in the organisation. Companies with more than 250 employees must publish their gender pay gap statistics before April 5th every year.

While we recognise that there are many gender identities, for government reporting we have to report on men and women. The purpose of the report is to identify inequalities that might exist between male and female employees pay and to provide a basis for taking positive action where it is needed. It is an important tool for measuring progress towards pay gender equality in The Jockey Club.

HOW DO WE KNOW OUR EMPLOYEES ARE PAID FAIRLY?
This report outlines the differences in average earnings between men and women within our organisation. Pay gaps are different to equal pay. Equal pay looks at how colleagues are paid for doing the same or similar work.

We are committed to monitoring pay and conducting reports to ensure Jockey Club Racecourses colleagues are paid equally for carrying out equivalent roles throughout the business, irrespective of how they identify.

According to data collected on April 5th, 2023, and analysed over a 12-month period, the information above illustrates the median and mean hourly gender pay gap among colleagues. A median average is the middle number in a list of numbers, while a mean average is calculated by adding together every relevant number (in this case salaries) and dividing by the total number of numbers used (in this case the number of employees). Our statistics show that the difference between salaries earned by colleagues who identify as males and females is 7% when calculated using the mean average.

The mean difference is a result of the total number of males and females in senior executive positions. The higher number of males in these positions skews the average towards a higher value. Meanwhile, the median difference reflects the significant number of women in senior management or managerial roles. It is important to note that these differences do not necessarily indicate gender bias or discrimination. Rather, they are simply a reflection of the current distribution of male and female employees in different positions. However, we strive towards creating a more diverse and inclusive workplace, where individuals of all genders have equal opportunities for career advancement.

One of the contributing factors to our 6.5% gender pay gap is our emphasis on family-friendly policies which support colleagues with caring or family responsibilities. We take pride in offering flexible working opportunities to all our colleagues, which is reflected in the number of individuals who choose to work part-time. However, this commitment to family-friendly practices has a significant impact on the mean figures cited here, as we have observed that it is primarily women who opt for part-time work.

Our dedication to supporting colleagues with family commitments is a core value of our organisation. We believe that everyone should have the opportunity to balance their work and personal lives, and we strive to create an inclusive and supportive work environment to enable this. Our flexible working policies allow our colleagues to adjust their schedules to
meet their individual needs, whether that be caring for children or relatives, pursuing further education, or engaging in other personal pursuits.

While we are proud of our family-friendly policies, we recognise that they can have unintended consequences for our gender pay gap. We are committed to addressing this issue and ensuring that all of our colleagues are fairly compensated for their work, regardless of their working arrangements.

We will continue to monitor and evaluate our policies to ensure that they are equitable and inclusive for all.

We are committed to ensuring our practices and policies are fair to all colleagues, vigorously scrutinise annual salary and performance bonus reviews, and addressing any gaps.

BONUS PAY GAP

Our bonus schemes are designed to reward individuals and businesses based on their performance in the previous financial year.

We take pride in the fact that our bonus distribution reflects our commitment to recognising the invaluable contributions of our colleagues to our success. Currently, 82.3% of our female colleagues and 83% of our male colleagues receive a bonus. It’s important to note that these figures are subject to change, based on performance.

We are dedicated to ensuring that our bonus schemes are fair and equitable for all of our colleagues, regardless of gender or any other factor. We believe that by recognising and rewarding the hard work and dedication of our team, we can continue to achieve great success together.

Pay quartiles

This graph illustrates the distribution of our colleagues across four equal pay quartiles, categorised by binary gender.

We would like to confirm that the data reported here is accurate.

MODERN SLAVERY AND HUMAN TRAFFICKING STATEMENT

This statement is made on behalf of The Jockey Club and relates to The Modern Slavery Act 2015 for our financial year ending 31st December 2022.

The Jockey Club has a zero tolerance approach to modern slavery of any kind within our operations and supply chain. We all have a responsibility to be alert to the risks, however small, in our business and in the wider supply chain. Our colleagues are encouraged to report concerns using our Whistle Blowing policy and management are expected to investigate, and where necessary act upon, these concerns.

Our Business and Supply Chain

The Jockey Club has been at the heart of British Racing for many years and today is the largest commercial group in the sport, comprised of four main operating brands, which between them mean we are involved in virtually all aspects of the British Racing Industry.

These are:

• Jockey Club Racecourses – our racecourse arm
• Jockey Club Estates – our training grounds and estate management
• The National Stud – our breeding and educational arm
• Racing Welfare – our charity

We are also unique for a commercial business in that we don’t make profits for shareholders. Instead we invest all profits back into the sport to support its long term health so British racing will continue to be enjoyed by millions for many years to come. The Jockey Club employs over 600 permanent people in various locations across the UK. In addition, there are thousands of temporary workers employed directly or indirectly by our partners and suppliers to service peaks of high demand at major horse racing meetings and other events.

In recent years sustainable and ethical principles have become increasingly important to us which are reflected in our supply chain. Our products and services are predominantly sourced via UK providers. We also have joint ventures with key providers including catering. We expect the joint venture managements to share our intolerance on Modern Slavery and Human Trafficking. E.g. Jockey Club Catering is a joint venture with Compass Group UK, an organisation with an equally strong stance.

Policies & Contractual Controls

Relevant internal policies include Environmental, Health & Safety, Whistleblowing, Equal Opportunities & Dignity at Work, Sustainability Charter, Bullying and Harassment, and Purchasing amongst others and provide a means of raising concerns, and as appropriate redress without fear of reprisal. Our management structure for each site ensures that we can directly implement our policies and procedures, conduct appropriate training and monitor compliance.

The Modern Slavery and Human Trafficking statement is accessible via our Intranet (Racebook).

We draw attention to our Whistleblowing Policy as a way of escalating suspicions. In February 2023, we partnered with Safecall, an independent, anonymous Whistleblowing Hotline and online reporting system, which allows our colleagues to speak up and report concerns to the highest levels, providing an additional route to raise concerns and report wrongdoing.

Supply Chain Due Diligence

Our Group Purchasing Policy requires evidence of a suppliers’ compliance with MSA15. We have had confirmation that our top 80% of suppliers by spend comply with the Act. Our requirement to comply with the Act has been written into our standard terms and conditions as well as larger group contracts meaning that all new suppliers are bound by the requirement as well as capturing current suppliers when they renew their contracts. It has been made clear to all suppliers that any breach of our agreement could result in immediate termination of that contract. We conduct analysis every 6 months to identify any suppliers we have not worked with in the last 24 months, and they are made inactive from our system.

We recognise the importance of effective due diligence in assessing the risk of modern slavery in our operations or supply chains. This is reflected in our commitment to continually seek to improve our existing processes to appropriately manage these risks. We have a central database of all suppliers, which we continue to assess and classify against a risk rating. Based on this risk, we undertake regular reviews of suppliers and undertake additional random audits of higher risk suppliers.

In addition, every worker who is contracted to work for us is paid above the minimum wage, and food is provided for them at their place of work.

Training & Awareness

As part of our mandatory training requirements, colleagues are required to complete a Business Compliance Essentials e-learning module, which includes information on the types of Modern Slavery, and common signs to look out for.

Assessment of Effectiveness in Preventing Modern Slavery

We understand that Modern Slavery risk is not static and will continue to mitigate this risk on an on-going basis.

In addition, we will review and assess the effectiveness of this Statement annually and take appropriate action, if required.

We will shortly be bringing in a new Supply Chain Management system (NetSuite) which will allow us to communicate with suppliers and ensure accuracy throughout the purchasing process. Suppliers will be required to upload relevant documentation and certificates to the system, and will be automatically prompted when their certificates are due to expire. We will also be able to report on this from the system, which will be an extra check in ensuring compliance is maintained at all times.

This statement is made in accordance with Section 54 (1) of the Modern Slavery Act 2015 for the financial year to 31st December 2022.

I confirm that I am in agreement with the information outlined in this Modern Slavery and Human Trafficking Statement.

Nevin Truesdale

Group Chief Executive

The Jockey Club

Date:  13th June 2023